Whether it’s for inspirational staff meetings, training days or wooing important clients, business meetings are an important part of any company. The problem is, not all businesses have access to a suitable meeting room.
The traditional approach to business is changing. For lean start-ups, lifestyle entrepreneurs and home-based operations, sometimes a traditional office space isn’t the best option. As a consequence, many business owners are opting for external meeting rooms instead. If this sounds familiar, here are 4 top tips to discover the perfect space for your business.
1. Get the best location
Before anything else, it’s important to find the best location for your business meeting. If people are coming from several different areas, it’s beneficial to choose a convenient space.
Finding a central place that works for you, your staff and your clients is top of the list. Check public transport links and proximity to motorways. Also, make sure there’s enough parking near your chosen location.
2. Try a hospitality establishment
If you’re on a budget, finding a space in a café, restaurant or hotel can be great to save money. This space is easy to find in any city or town centre and can be flexible for everyone involved.
Hospitality establishments are an informal way to hold a meeting, perfect for smaller groups of 2-5 people. But, it can soon become difficult as the group gets larger. It’s also something of a compromise if you want to create a professionnal atmosphere.
3. Check out co-working spaces
If you’re after a smarter space for your meetings, why not test run a co-working space?
These office and meeting rooms are shared spaces, where members of the public can book on a pay-as-you-go basis. Collaborative spaces like these are great for those on a budget.
Co-working meeting areas will also have some extra facilities, such as broadband access and often drinks and snacks. At these venues, there’ll be a community of like-minded business people – great for networking and building up contacts. However, this can become an issue if you’re after privacy for an important meeting.
4. Hire a meeting room
If you need a bigger and more private space, for larger meetings with clients or staff, then a hiring a dedicated meeting room could be the best option for you.
These venues have extra facilities and amenities like projectors, flip charts and video conference technology. Specialist meeting rooms will also have all the basics to accommodate larger groups – such as phonelines, broadband, and of course plenty of chairs.
This is a versatile way to hold a business meeting, that takes the stress away from preparing a room. You can get straight down to the nitty gritty, without worrying about all the little stuff. All in all, it presents a professional image to clients and leaves a great lasting impression.
What’s the best for your business?
Business meetings often mean you miss important phone calls. At Ava, we can help with our professional phone answering and virtual assistant services. When you join, you’re are also entitled to great discounts for state-of-the-art meeting room facilities for all your business needs in the North West. Get in touch with our friendly team today to receive a tailored quote.